Genius Bit Academy Privacy Policy

Last Updated: 10 November, 2025
1. Introduction

Genius Bit Academy UK (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal data is handled securely and responsibly. This Privacy Policy explains how we collect, use, store, and protect the personal information of students, parents, and website users in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant data protection laws.

By enrolling in our programmes or using our website (www.geniusbitacademy.co.uk), you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

  • Personal Information: Student and parent names, contact details, date of birth, school information, and emergency contacts.

  • Academic and Attendance Data: Course enrolments, class progress, and participation details.

  • Payment Information: Billing address, payment confirmations, and related financial records.

  • Media and Images: Photographs and videos taken during classes, events, and workshops.

  • Website Usage Data: Information collected through cookies and analytics tools, such as IP address, browser type, and pages visited.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To manage student admissions, enrolments, and class records.

  • To communicate updates, schedules, and announcements related to your child’s courses.

  • To process payments and maintain financial records.

  • To enhance our educational services, teaching quality, and safety standards.

  • To comply with legal obligations and regulatory requirements.

  • To share academy-related news, promotions, and updates (if you have opted in).

4. Photography and Media Consent

Genius Bit Academy may capture photos and videos during classes, workshops, or events for educational and promotional purposes, including use on our website, printed materials, and social media platforms.

If you do not wish for your child’s image to be used in such materials, you must formally submit a written request either:

  • via email to [email protected], or

  • by letter addressed to the Academy Administrator at our official mailing address.

Without a formal written request, we will assume consent to use class photos and event images that may include your child.

5. Payments and Refunds

All course fees and payments made to Genius Bit Academy are non-refundable, except in cases where a course is cancelled by the academy. By completing your enrolment and payment, you acknowledge and accept this condition.

In exceptional circumstances (such as relocation or long-term illness), refund requests may be reviewed on a case-by-case basis at the sole discretion of the management team.

6. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting, or reporting requirements. Once the data is no longer needed, it will be securely deleted or anonymised.

7. Data Sharing

We do not sell, rent, or trade your personal data to third parties.
However, we may share necessary information with:

  • Educational partners and service providers assisting in course delivery.

  • Regulatory bodies or law enforcement agencies when required by law.
    All third parties are bound by confidentiality and data protection obligations in line with UK GDPR.

8. Data Security

We take appropriate technical and organisational measures to safeguard your personal information against loss, misuse, or unauthorised access. This includes secure data storage, encrypted communication, and restricted access to sensitive information.

9. Your Rights Under UK GDPR

You have the right to:

  • Request access to your personal data.

  • Request correction or deletion of your information.

  • Withdraw consent for certain processing activities.

  • Request data portability.

  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.

To exercise these rights, please contact us at [email protected].

10. Cookies and Website Analytics

Our website uses cookies to enhance user experience and monitor performance. You can choose to disable cookies through your browser settings. Analytics data collected through tools such as Google Analytics is anonymised and used only for internal reporting.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal changes or improvements to our services. The latest version will always be available on our website.

12. Contact Us

For any questions, concerns, or data protection requests, please contact:

Data Protection Officer
Genius Bit Academy UK
Email: [email protected]
Website: www.geniusbitacademy.co.uk